Planning a successful event takes a combination of thoughtful planning and a reliable partner like Aviator Event Rentals. To help ease the stress than can accompany planning your event, we've developed this brief event planning checklist. Review it with as many of the primary participants in your event as possible for the best outcome.

To print this checklist, download the form. And as always, if you have any more specific questions, please call us at (518) 758-9333.

Decisions To Make

1. Occasion/theme
2. Location
3. Date/time
4. Guest list/number of guests
5. Create the menu
6. Choose the cake/dessert
7. Decide what beverages to offer
8. Will there be an open bar? 
9. Decorations
10. Table Centerpieces – will you need a florist?
11. Party Favors

Things To Do

1. Mail or evite your guests
2. Hire a caterer/bartender
3. Determine Entertainment – live music or DJ
4. Select photographer/videographer 

What Equipment Is Needed?

1. Tent – size, sides
2. Tables
3. Chairs
4. Linens (colors)
5. Table Settings
6. Dishes
7. Glassware
8. Silverware
9. Catering Equipment
10. Ice Tables
11. Stoves
12. Coolers
13. Wine
14. Tubs
15. Garbage Cans
16. Food Warmer
17. Chafing Dishes
18. Serving Utensils
19. Fans and/or Heaters
20. Paper Products
21. Plates
22. Cups
23. Napkins
24. Utensils
25. Table Covers
26. Miscellaneous Equipment
27. Lighting
28. Dance Floor
29. Stage
30. Bounce House

After Event

1. Thank you cards
2. Thank you gifts

More Questions? Call Us at (518) 758-9333